Contract Specialist-hybrid

OBFS – Capital Programs/Real Estate Services

University of Illinois System-Urbana

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The System Office seeks a Contract Specialist to assist, support and coordinate the review of capital project delivery related documents, policies, procedures and project management systems used throughout the University of Illinois System. This position will be hybrid. 

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

Additional responsibilities include:

1. Research, conceptualize, define and communicate ideas and issues concerning construction policies, procedures, measures, and protocol and bring them to resolution. 
2. Assist in posting bidding, contracts and other supporting information to the Illinois Procurement Bulletin. 
3. Collaborate with University Office of Capital Programs (UOCP) staff to establish and maintain benchmark goals for analyzing performance of capital projects including quality, financial, and schedule success. 
4. Assist in the coordination of language, content, and maintenance of University-wide capital professional services agreements, construction agreements, bid documents and supporting documents, and the Contract Document System. 
5. Support review of contract documents and supporting documentation submitted to UOCP through the Contract Document System and other communication methods. 
6. Review Financial Disclosure and Statutory Certifications documents prior to sending to the State Authorities for approval. 
7. Utilize and provide input to the uniform application of project and financial management systems as it applies to the technical aspects and project delivery process of capital projects; recommend technical and project delivery process changes and/or upgrades to the project and financial management systems. 
8. Assist with strategic planning and implementation of computer technology within the University Office of Capital Programs and Utility Services. 
9. Assist in the coordination and tracking of the auxiliary facilities system repair and replacement program projects. 
10. Assist in the coordination and tracking of the energy performance contracting program projects. 
11. Monitor university usage and prepare status reports on various capital construction activity including, but not limited to liquidated damage, certifications and financial disclosures and conflicts of interest. 
12. Participate in the development of programs, office objectives, and long-range planning. 
13. Assist in the development of policies, procedures, processes, etc. relating to capital in order to address issues or requests from administration, campuses or state government. 
14. Assist with development and implementation of systems and document training for the university users. 
15. Other duties as assigned. 

Qualifications:

Education:

Required: Bachelor's degree in business administration, management, or a field related to the position.

Experience:

Required: Three (3) years of professional business, financial and/or managerial work experience in public administration or contract administration.

Preferred: Professional experience in University or other public sector planning, capital project management, and budgeting.

Knowledge, skills and abilities:

1. Ability to review, analyze, and interpret professional and technical procedures, and/or governmental regulations.
2. Demonstrated writing skills to prepare reports, business correspondence, procedure manuals, and other documents that provide complex, detailed information in a format that is clear and user friendly.
3. Ability to exercise judgement and discretion in developing, implementing and interpreting departmental policies and procedures.
4. Ability to develop and maintain cooperative working relationships with university contacts.
5. Organizational skills necessary for balancing demands of multiple projects simultaneously.
6. Ability to work independently and exercise sound judgment when making decisions.
7. Proven analytical and problem-solving skills.
8. Demonstrated proficiency working in a complex environment.
9. Proficiency in Microsoft Office Suite and Adobe Acrobat.
10. Knowledge of University of Illinois software applications.
11. Knowledge of the principles and practices of public and business administration.
12. Ability to analyze administrative problems and exercise authority over an effective course of action.
13. Ability to develop, install and evaluate new and revised methods, procedures and performance standards.
14. Familiarity with public higher education in Illinois.

SALARY AND APPOINTMENT INFORMATION

This is a full-time Civil Service Business Administrative Associate position appointed on a 12 month service basis. The expected start date is as soon as possible after July 6, 2022. Salary is commensurate with experience.

TO APPLY:

Applications must be received by July 6, 2022. Apply for this position by going to http://jobs.illinois.edu.  If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu.  If you already have a profile, you will be redirected to that existing profile via email notification.  To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload the following documents:

• Cover letter
• Resume (months and years of employment and education information must be included)
• Names/contact information for three references
• OPTIONAL: academic credentials (unofficial transcripts or copy of diploma is acceptable). Academic credentials are verified at the time of hire.

In order to be considered as a transfer candidate, you must apply for this position by going to http://jobs.illinois.edu. Applications not submitted through this website will not be considered. For further information about this specific position, contact Johanna Mayer at johannam@uillinois.edu.  For questions about the application process, please contact 217-333-2137.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.