University of Illinois System
University Payroll & Benefits
Payroll Specialist I
Chicago

University Payroll & Benefits seeks a Payroll Specialist I to assist with daily operations within Fiscal Control & Management for University Payroll & Benefits and serve as a subject matter expert on Fiscal Control & Management processes.

• Process Payroll related HRFE transactions to ensure proper deduction setup. Assist in processing retroactive and refund transactions for statutory deductions resulting from errors in deduction setup. Prepare W-2c's as needed in JAT application to ensure Federal and State compliance of taxable wages and withholding. (35%)
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• Identify and monitor deductions needed for retroactive SURS or FICA withholding and pay loans as needed. Reconcile SURS deductions with SURS payment amount to ensure proper collection and payment of SURS deductions. Process adjustments to SURS contribution file and employee records prior to SURS payment being made. (20%)
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• Responsible for W2, W2C and 1042 reporting activities that include timely and accurate tax payments to IRS and state agencies along with compilation, reconciliation, and submission of the University's quarterly and annual returns to state and federal agencies. (10%)
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• Coordinate with various internal/external offices and Subject Matter Experts to maintain accurate information for processing and reporting of UPB information; identify and work with Systems to enhance UPB applications to meet compliance requirements and increase process efficiencies. (10%)
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• Liaison with various agencies (specifically SURS) to ensure proper deductions are withheld. (10%)
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• Work with University Accounting and Financial Reporting (UAFR) in reconciling various deductions taken and bank statements to the general ledger on a monthly basis. Prepare authorization to pay (e.g., individual vouchers, direct deposit authorization, etc.) for agency payments, and submit to University Accounts Payable or Cash Management for payment. (5%)
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• Responsible for balancing and releasing pay data including check print file and direct deposit totals. (5%)
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• Serve as an internal resource to handle payroll-related inquiries via Case Management System, which requires knowledge about university and departmental payroll policies and procedures to ensure accurate responses are provided in a timely manner, and/or that inquiries are routed to appropriate departmental officials/staff for action. (5%)

Minimum Qualifications:

1. One year of experience comparable to Payroll Clerk (Level 1)

OR

One year of vocational training in a related business curriculum (such as accounting, business administration, finance, economics, or management sciences)

OR

12 semester hours in a related business curriculum (such as accounting, business administration, finance, economics, or management sciences)

OR

30 semester hours of college course work in any field OR Any combination of the above totaling one year.

Preferred Qualifications:

• Knowledge about standard office procedures, to facilitate payroll activities and perform related payroll functions.
• Knowledge about state and federal laws applicable to payroll operations to ensure assigned duties are performed in compliance with established guidelines and regulations.
• Ability to work independently and in a team environment.
• Computer skills to perform duties and responsibilities proficiently using Microsoft programs including Word, Excel, Access, Outlook, and Internet Explorer.
• Excellent keyboarding, grammar, and proofreading skills, with strong emphasis on accuracy and application of data entry standards established to complete detail-oriented work in a timely manner.
• Proficiency with office equipment including calculators, photocopiers, printers, digital scanners, and facsimile machines.
• Excellent verbal and written communications skills to effectively communicate with university, departmental, and other internal/external groups.
• Strong interpersonal skills to establish and maintain good working relationships.

To Apply: For fullest consideration, please fully complete an online application here: https://jobs.uic.edu/job-board/job-details?jobID=168291&job=payroll-specialist-i-university-payroll-benefits

Fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held. Fully complete the education, licensure, certification and language sections.

You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the document section of your online application.

All civil service positions require an exam. This exam is an in-person exam and you will be required to report in person for this exam at the UIC Campus. All applicants that meet the minimum qualifications will be scheduled for an Exam Date and Time. Applicants will be notified in advance and will be given exam date instructions including location.

When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

For additional information regarding this position please contact Joanne Neris at joannes@Uic.edu

If an application is not fully completed and submitted by the close date, the applicant/employee will not be considered for this position.

For fullest consideration, the above mentioned requirements must be submitted no later than Tuesday, July 5, 2022.

We appreciate your interest in employment at the University of Illinois at Chicago.

The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

For classifications that require a degree as part of the minimum qualifications, a degree verification will be required before any offers of employment are extended.